How to Create an Event

Principle

The system supports the full range of CC event types, and enables the administrator to tailor each event individually.

Practice

1. Select Administration/Create Event.

2. When creating an event, the TO has two options: Create a new event with default settings or Create new event as a copy of existing event. Clicking on the second option leads to the Copy event screen. Once there, the TO can enter the source event id, tournament name, start date and if players can register for the event via server. Clicking on OK will create a new event. The server will copy the settings from the source event, replace the name, start date and if players can register for the event via server. You can find the event id by clicking on Administration/Event list and via the event list, you can hover over the link there, and you will see the source id in the status bar.

3. If however, you choose the first option: Create a new event with default settings, then you may key in the basic event data.

   - key in the event name
   
   - enter the Transmission method. The default is Server. You may also choose Email or Postal.

   - choose the Header by selecting it from the drop down list. It is recommended that you review the hierarchy of event headers in System/Tables and results before you make your choice. If you need a Header or Sub-header that are not present in System/Tables and results, please contact the World Tournament Director (WTD)

   - select the Event sponsor. The default is No sponsor, but you may choose the appropiate sponsor from the drop down list or "Create" one. Please refer How to add the event sponsor for more details.

   - select the type of event
   The default is individual.
   You can also check team.
   Anybody can play in either type of event, but you can check ladies only to restrict the event to lady players.
   
   - selecting the Thematic event checkbox will activate another step at the end of the event wizard (step 8). The Thematic moves screen will allow you to enter the thematic moves by pasting a PGN/SAN notation into the textbox. If you click OK, the moves will be displayed on the board and notation. Please check the moves are correct before starting the event. In thematic events, the thematic moves are played automatically when the event starts. The reflection time at the start of the event is adjusted according to the number of moves played in the thematic move sequence. For example, in a 10/50 thematic tournament, with a thematic sequence of 3 moves for white and black, both players would start the tournament with 35 days before time control on move 10.

   - select the rating rule
   The default is unrated.
   You can also choose rated or international title.
   
   - enter a provisional rating if the event is rated, this provisional rating applies to the whole event. The provisional rating must be entered for rated events and cannot be entered for unrated events. Refer to the FAQ for full details about provisional ratings. Refer How to Choose the Provisional Rating if you are not sure what provisional rating corresponds to the tournament you are creating.

4. Key in the number of players.

5. Key in the dates and rating list selection.

   - key in the start date
   The Select button allows you to access a simple calendar.
   
   - key in the end date if known
   Again, the Select button allows you to access a simple calendar.
   The TD may supply this date later if necessary, after the event has started.
   
   - select the rating list to be used
   A default rating list is supplied automatically, but other lists can be selected as available.

6. Select the TD for the event.

   The Browse button allows you to examine the TD list, and you may Select the ICCF-id of your chosen director. The TO is automatically entered by the system and may only be changed by the WTD.

7. Select the rules for the event.

   - time calculation rule
   The default standard is days, but other methods will be added over time.
   
   - moves and days per time control rule
   The defaults are 10 moves in 50 days, but both can be overridden with values of your choice.
   
   - pairing rule
   There are four options for pairing opponents against each other:
   1) single round robin (i.e. a cross-table where each player has 1 game against each opponent).
   2) team championship (each board forms a single round robin cross-table, with an additional cross-table for aggregate scores)
   3) team match (similar to friendly international matches where each board plays two games, one white, one black)
   4) double round robin (each player plays two games against each other player, normally
   one game as white and one game as black).
   The default is single round robin. The pairing rule should correspond to the type of event has been chosen (individual or team).
   
   - players' viewing rule
   This rule applies to players who are playing in the event in question, all others who wish to view the games of the event are permitted based upon the settings of the public viewing rule. The viewing rules are disabled for non-server events.
   This rule dictates whether players can see the moves of other games in the same event.
   The default is finished (games can only be viewed after a result has been declared).
   You can also select secret (games cannot be viewed even when the event is complete)
   or live (games can be viewed as they are being played).
   players' completed games
   This dictates the number of games which must have declared results before any game can be viewed.
   The default is 10 games but can be overridden with a value of your choice.
   players' move delay rule
   This dictates the delay factor in the live game.
   The default is 5 moves (i.e. if the game has reached move 15, other players can only see moves 1-10), but can be overridden with a value of your choice.
   
   - public viewing rule
   This rule applies to anyone not involved in the event (the players' viewing rule applies to players playing in the event). With the exception of the distinction between players and public, this is otherwise similar to the players' viewing rule and applies to events which allow the public to have access.
   public completed games
   This is the equivalent of the players' completed games number.
   public move delay
   This is the equivalent of the players' move delay number.
   
   - team viewing rule
   This rule applies to only team events and to members of teams who are involved in the event.
   Given these two conditions, this rule is otherwise similar to the players' viewing rule .
   team completed games
   This dictates the number of games which must have declared results before any game can be viewed.
   The default is 10 games but can be overridden with a value of your choice.
   team move delay
   This dictates the delay factor in the live games for team events.
   The default is 5 moves, but can be overridden with a value of your choice.
   
   - conditionals rule
   The default is none (no conditionals are permitted in this event).
   You can also select linear (conditional strings without branching are permitted for each move played). The conditional rule is disabled for non-server events.
   
   - substitutions rule
   The default is standard (for individual events, a player may be replaced within one month of the start date, or at a later time at the discretion of the TD, if he/she has played less than 10 moves, and has not yet finished any games).
   You can also select team (for team events, the captains may agree to substitute players at any stage).
   
   - tie-breaking rule
   The default is standard (the Sonneborg-Berger system operates for this event).
   You can also select none (no system of tie-breaks operates for this event).
   
   - leave rule
   The default is standard (each player is allowed a certain number of leave days per year).
   Other rules may be added over time.
   
   - leave per year rule
   The default is 30 days, but can be overridden with a value of your choice.

8. Select the registration method on the Event Registration page.

   There are four registration methods available, you may check one or more of:
   direct entry, email, national delegate or webserver as the method or methods by which players will apply for entry. These are the methods by which players may enter the event. If you select webserver only, registration emails are sent to the TO only, if you select both webserver and national delegate, registration emails go to the national delegate instead. Players may register on the server for non-server events. If the registration method chosen is webserver, the tournament will be listed in System/New events and players may apply for entry there.

9. If an announcement was published for the event, enter the ID of subject announcement here. The WTD can provide the system ID of the announcement message.

10. The TO may enter Qualification requirements in the textbox provided. Players may click on the tournament name and find the system announcement for the tournament. The Qualifications requirements will be displayed when hovering about the "Enter" link in the System/New events list and on the event registration form.

11. Click Finish.